A physiotherapy invoice tells the customer what they owe, what it is for, and when and how to pay. Send an invoice for a course of treatment before it starts, or to an employer or insurer who pays later. The free generator below is set up for physiotherapy clinics: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Physiotherapy Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Patient name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
Example: a filled Physiotherapy Invoice
A company pays for an injured employee's rehabilitation. The clinic sends an invoice for ten sessions.
Assessment: 1 x ₦15,000 = ₦15,000
Physiotherapy session: 6 x ₦12,000 = ₦72,000
Home visit fee: 1 x ₦5,000 = ₦5,000
Total: ₦92,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Not stating how many sessions were paid for
- Leaving out home visit fees
- Not tracking sessions used against sessions paid
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a physiotherapy receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How physiotherapy clinics use an invoice
Physiotherapy is usually sold as a course of sessions, for example six or ten. Patients often pay for the course in advance or session by session, and home visits cost extra.
Writing the items on a physiotherapy invoice
List each item or service on its own line, for example Assessment, Physiotherapy session, Home visit fee, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for physiotherapy clinics
- Show the number of sessions and the price per session.
- If the patient pays for a course in advance, write how many sessions it covers.
- Add home visit fees on their own line.
Getting paid faster
Invoices with bank details, a due date and clear item lines get paid sooner, because the customer doesn’t need to ask questions. Send the invoice the same day you agree the job, not days later.
Frequently asked questions
How do I bill a course of physiotherapy sessions?
Enter "Physiotherapy session" with the number of sessions as the quantity. The total is worked out for you.
Can I charge separately for home visits?
Yes. Add the home visit fee as its own line.
Can I add my bank details to the invoice?
Yes. Fill in your bank name, account number and account name, and they print at the bottom of the invoice.
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