A web design receipt shows what the customer paid for, each amount in Naira, the total and how they paid. Give a web design receipt for the deposit and the final payment. The free generator below is already set up for web designers: fill it in, then download the PDF or send it on WhatsApp.
What to include on a Web Design Receipt
- Your business name, address and phone number
- Receipt number and date
- Client name
- Each item with quantity and price in Naira
- Total paid and how it was paid: cash, transfer or POS
Example: a filled Web Design Receipt
A client pays a deposit for a 5-page website with domain and hosting. The designer gives a receipt showing the balance due before launch.
Website design (5 pages): 1 x ₦450,000 = ₦450,000
Domain and hosting (1 year): 1 x ₦60,000 = ₦60,000
Training session: 1 x ₦20,000 = ₦20,000
Total: ₦530,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Taking a deposit without a receipt
- Not separating hosting
- No balance
- Not writing how the customer paid (cash, transfer or POS)
Need a different document?
- Asking for payment before the job or delivery? Use a web design invoice.
- Customer paying only part of the total today? Use the free part payment receipt.
How web designers use a receipt
Web designers usually take a deposit to start and the balance before the site goes live. Each payment needs a receipt showing what is paid and what remains.
Writing the items on a web design receipt
Use one line for each thing the customer paid for, named the way your customers know it, for example Website design, Domain and hosting, Training session. Enter the quantity and the price for one unit, and the generator works out each line and the total. Then choose how the customer paid, cash, transfer or POS, because that is the first thing anyone checks when a payment is questioned.
Tips for web designers
- List design, domain and hosting separately.
- Show the deposit and balance.
- Write the domain name.
After the customer pays
Send the receipt as soon as the money arrives, while the customer is still with you or on the phone. Keep a copy: at the end of the day, compare your receipts with your POS slips and bank alerts, so you know exactly what came in and nothing is missed.
Frequently asked questions
How do I receipt a website deposit?
Enter the full project, then the deposit, and the receipt shows the balance.
Should hosting be separate?
Yes, because it renews every year.
Do I need to add VAT to this receipt?
Only if your business charges VAT. Switch on the VAT option and 7.5% is added for you. If you are not sure, ask your accountant.
Last updated: