A towing service invoice tells the customer what they owe, what it is for, and when and how to pay. Send a towing invoice to insurers, fleets and dealers you serve on account. The free generator below is set up for towing services: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Towing Service Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Customer / company name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
Example: a filled Towing Service Invoice
A fleet operator uses six tows and one highway recovery in a month. The towing service sends one invoice.
Towing (per trip): 6 x ₦45,000 = ₦270,000
Highway recovery: 1 x ₦120,000 = ₦120,000
Storage (per day): 5 x ₦5,000 = ₦25,000
Total: ₦415,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Not listing each trip
- Leaving out storage
- No due date
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a towing service receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How towing services use an invoice
Insurance companies, fleet operators and car dealers use towing services several times a month and pay on invoice. Each trip needs a date, plate number and locations.
Writing the items on a towing service invoice
List each item or service on its own line, for example Towing, Highway recovery, Storage, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for towing services
- List each trip with date and plate number.
- Add storage days if any.
- Send monthly invoices to regular clients.
Following up until you are paid
Put a clear due date on every invoice. If the date passes, send a short, polite reminder on WhatsApp with the invoice attached. When the customer pays, give them a receipt, and if they pay only part, give a part payment receipt showing the balance.
Frequently asked questions
How do I invoice a fleet operator?
Send one monthly invoice listing each trip with date, plate number and locations.
Can I charge storage?
Yes. Put the days and daily rate.
Do I need to charge VAT on my invoice?
Only if your business is registered for VAT. The VAT option adds 7.5% for you. If you are unsure, check with your accountant.
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