A panel beater invoice tells the customer what they owe, what it is for, and when and how to pay. Send a panel beater invoice to insurers, fleet owners and companies before or after repairs. The free generator below is set up for panel beaters: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Panel Beater Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Customer / insurer name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
- Car plate number
Example: a filled Panel Beater Invoice
An insurer approves repairs to a damaged car. The panel beater sends an invoice with the bonnet, headlamp and spraying.
Bonnet replacement (fairly used): 1 x ₦120,000 = ₦120,000
Panel beating and spraying: 1 x ₦180,000 = ₦180,000
Headlamp (fairly used): 1 x ₦65,000 = ₦65,000
Total: ₦365,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Not stating new or fairly used parts
- No claim number for insurers
- One lump sum
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a panel beater receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How panel beaters use an invoice
Insurance companies, fleet owners and company car managers ask for an invoice before approving repairs. It lists parts, labour and spraying, often with photos attached.
Writing the items on a panel beater invoice
List each item or service on its own line, for example Bonnet replacement, Panel beating and spraying, Headlamp, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for panel beaters
- Separate parts from labour.
- State whether parts are new or fairly used.
- Write the plate number and claim number if any.
Following up until you are paid
Put a clear due date on every invoice. If the date passes, send a short, polite reminder on WhatsApp with the invoice attached. When the customer pays, give them a receipt, and if they pay only part, give a part payment receipt showing the balance.
Frequently asked questions
How do I invoice an insurer for repairs?
List parts and labour, the plate number and claim number, and attach photos.
Can I invoice a company fleet monthly?
Yes. List each car and its repairs.
What is the difference between an invoice and a receipt?
An invoice asks for payment and shows what is owed. A receipt confirms that payment has been made. Send the invoice first, then a receipt when you are paid.
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