A phone repair invoice tells the customer what they owe, what it is for, and when and how to pay. Send a phone repair invoice before buying parts, so the price is agreed in writing. The free generator below is set up for phone repairers: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Phone Repair Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Customer name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
- Phone model
Example: a filled Phone Repair Invoice
A customer brings an iPhone 11 with a cracked screen and a weak battery. The repairer sends an invoice for the screen and battery replacement before ordering the parts.
Screen replacement (iPhone 11): 1 x ₦65,000 = ₦65,000
Battery replacement: 1 x ₦25,000 = ₦25,000
Charging port repair: 1 x ₦8,000 = ₦8,000
Total: ₦98,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Not writing the phone model and fault
- Not stating if parts are original or compatible
- Starting a repair without an agreed price
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a phone repair receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How phone repairers use an invoice
Phone repairers often need parts from the market before they can fix a phone. An invoice with the agreed price stops arguments when the customer comes back.
Writing the items on a phone repair invoice
List each item or service on its own line, for example Screen replacement, Battery replacement, Charging port repair, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for phone repairers
- Write the phone model and the exact fault.
- State the parts used, original or compatible.
- Agree the price before buying parts, and put it in writing.
When the customer pays in parts
Keep the invoice open and give a receipt for each payment, showing the amount paid and the balance. When the last payment arrives, give a final receipt marked “Paid in full”.
Frequently asked questions
Should I collect money before buying parts?
Many repairers ask for part payment first. Send an invoice with the agreed price, then give a receipt for what is paid.
Can I state a warranty on the repair?
Yes. Write it in the note, for example "30-day warranty on screen".
What is the difference between an invoice and a receipt?
An invoice asks for payment and shows what is owed. A receipt confirms that payment has been made. Send the invoice first, then a receipt when you are paid.
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