A laundry invoice tells the customer what they owe, what it is for, and when and how to pay. Send a laundry invoice to hotels, offices and regular clients who pay weekly or monthly. The free generator below is set up for laundry and dry cleaning businesses: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Laundry Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Client name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
Example: a filled Laundry Invoice
A guest house sends bedsheets and duvets each week. The laundry sends one invoice at month end.
Shirts (wash and iron): 20 x ₦700 = ₦14,000
Suits (dry clean): 4 x ₦3,500 = ₦14,000
Bedsheets and duvets: 6 x ₦2,000 = ₦12,000
Total: ₦40,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Not counting items by type
- Billing hotels without a list of items
- No pickup and delivery dates
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a laundry receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How laundry and dry cleaning businesses use an invoice
Laundries serve homes, hotels, hospitals and offices. Business clients usually pay weekly or monthly for all items cleaned.
Writing the items on a laundry invoice
List each item or service on its own line, for example Shirts, Suits, Bedsheets and duvets, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for laundry and dry cleaning businesses
- List items by type and count.
- Write pickup and delivery dates.
- Bill business clients weekly or monthly.
When the customer pays in parts
Keep the invoice open and give a receipt for each payment, showing the amount paid and the balance. When the last payment arrives, give a final receipt marked “Paid in full”.
Frequently asked questions
How do I bill a hotel for laundry?
Keep a list of items cleaned each week, then send one invoice with the totals.
Should I write the number of items?
Yes. It protects you if an item goes missing.
Can I send this invoice on WhatsApp?
Yes. Download it as a PDF and send it in the customer's chat, then follow up there when the due date comes.
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