A drinks distributor invoice tells the customer what they owe, what it is for, and when and how to pay. Send a drinks distributor invoice to shops, bars and hotels you supply on credit. The free generator below is set up for drinks distributors: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Drinks Distributor Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Customer / shop name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
Example: a filled Drinks Distributor Invoice
A distributor supplies a bar with Coca-Cola, malt and water. It sends an invoice payable within 7 days and notes the crates given out.
Coca-Cola 50cl (pack of 12): 20 x ₦4,800 = ₦96,000
Malt (crate): 10 x ₦9,500 = ₦95,000
Bottled water (pack of 12): 15 x ₦2,500 = ₦37,500
Total: ₦228,500. These amounts are examples; use your own prices.
Common mistakes to avoid
- Not tracking crates and empties
- Supplying on credit without an invoice
- Not stating pack sizes
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a drinks distributor receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How drinks distributors use an invoice
Drinks distributors supply shops, bars, hotels and events, often on credit for regular customers. Crates and empties also need tracking.
Writing the items on a drinks distributor invoice
List each item or service on its own line, for example Coca-Cola 50cl, Malt, Bottled water, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for drinks distributors
- Write the brand, size and pack or crate.
- Note empty crates and bottles given out and returned.
- Add a due date for credit customers.
Following up until you are paid
Put a clear due date on every invoice. If the date passes, send a short, polite reminder on WhatsApp with the invoice attached. When the customer pays, give them a receipt, and if they pay only part, give a part payment receipt showing the balance.
Frequently asked questions
How do I track crates and empties?
Add them as a line or in the note, for example "10 crates out, 6 returned".
Can I invoice a bar on credit?
Yes. Send an invoice with a due date for each supply.
What is the difference between an invoice and a receipt?
An invoice asks for payment and shows what is owed. A receipt confirms that payment has been made. Send the invoice first, then a receipt when you are paid.
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