A dj invoice tells the customer what they owe, what it is for, and when and how to pay. Send a DJ invoice when a client books, before they pay the deposit. The free generator below is set up for DJs: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a DJ Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Client name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
- Event date and venue
Example: a filled DJ Invoice
A couple books a DJ for 5 hours with sound and an MC. The DJ sends an invoice with 50% due to hold the date.
DJ performance (5 hours): 1 x ₦200,000 = ₦200,000
Sound system and speakers: 1 x ₦120,000 = ₦120,000
MC (optional): 1 x ₦100,000 = ₦100,000
Total: ₦420,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Not stating the hours
- Not agreeing overtime
- No deposit to hold the date
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a dj receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How DJs use an invoice
DJs play at weddings, parties and corporate events, and often bring sound equipment. A booking invoice with a deposit secures the date.
Writing the items on a dj invoice
List each item or service on its own line, for example DJ performance, Sound system and speakers, MC, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for DJs
- Write the event date, venue and hours.
- List performance and sound equipment separately.
- State the deposit and overtime rate.
Getting paid faster
Invoices with bank details, a due date and clear item lines get paid sooner, because the customer doesn’t need to ask questions. Send the invoice the same day you agree the job, not days later.
Frequently asked questions
How do I charge for overtime?
Agree a rate and write it in the note, for example "Extra hour ₦30,000".
Should sound equipment be a separate line?
Yes. Some clients hire sound elsewhere.
Can I add my bank details to the invoice?
Yes. Fill in your bank name, account number and account name, and they print at the bottom of the invoice.
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