A property developer invoice tells the customer what they owe, what it is for, and when and how to pay. Send a developer invoice before each instalment or fee is due. The free generator below is set up for property developers: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Property Developer Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Buyer name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
- Unit / plot number
Example: a filled Property Developer Invoice
A buyer's third instalment is due next month. The developer sends an invoice with the first year's service charge.
3-bedroom terrace (instalment 3 of 6): 1 x ₦5,000,000 = ₦5,000,000
Service charge (first year): 1 x ₦300,000 = ₦300,000
Late payment fee: 1 x ₦50,000 = ₦50,000
Total: ₦5,350,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- No due date
- No unit number
- Late fees not stated
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a property developer receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How property developers use an invoice
Developers send buyers an invoice before each instalment is due, with the unit, the amount and the due date. It keeps buyers on schedule and gives them a document to send to their bank or employer.
Writing the items on a property developer invoice
List each item or service on its own line, for example 3-bedroom terrace, Service charge, Late payment fee, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for property developers
- State the instalment number and due date.
- Add your bank details.
- Note any late fee policy.
Following up until you are paid
Put a clear due date on every invoice. If the date passes, send a short, polite reminder on WhatsApp with the invoice attached. When the customer pays, give them a receipt, and if they pay only part, give a part payment receipt showing the balance.
Frequently asked questions
How do I remind buyers of the next instalment?
Send an invoice two weeks before it is due, with the amount and bank details.
Can I add service charges?
Yes, on their own line.
Do I need to charge VAT on my invoice?
Only if your business is registered for VAT. The VAT option adds 7.5% for you. If you are unsure, check with your accountant.
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