A personal trainer invoice tells the customer what they owe, what it is for, and when and how to pay. Send a personal trainer invoice to companies and groups. The free generator below is set up for personal trainers: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Personal Trainer Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Client / company name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
Example: a filled Personal Trainer Invoice
A company books eight group sessions, a wellness talk and assessments for 20 staff. The trainer sends an invoice.
Group fitness sessions (office): 8 x ₦30,000 = ₦240,000
Wellness talk: 1 x ₦50,000 = ₦50,000
Fitness assessment (per staff): 20 x ₦3,000 = ₦60,000
Total: ₦350,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- No session dates
- No staff count
- No due date
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a personal trainer receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How personal trainers use an invoice
Personal trainers run office fitness sessions and wellness programmes for companies. Companies need an invoice listing the sessions and staff.
Writing the items on a personal trainer invoice
List each item or service on its own line, for example Group fitness sessions, Wellness talk, Fitness assessment, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for personal trainers
- Write the sessions and dates.
- Add the number of staff.
- State the due date.
Following up until you are paid
Put a clear due date on every invoice. If the date passes, send a short, polite reminder on WhatsApp with the invoice attached. When the customer pays, give them a receipt, and if they pay only part, give a part payment receipt showing the balance.
Frequently asked questions
How do I invoice a company for fitness sessions?
List sessions, dates, staff and extras, with a due date.
Can I bill monthly?
Yes.
Can I add my bank details to the invoice?
Yes. Fill in your bank name, account number and account name, and they print at the bottom of the invoice.
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