A painter invoice tells the customer what they owe, what it is for, and when and how to pay. Send a painting invoice before starting work on a building or renovation, so the client agrees the price and the deposit. The free generator below is set up for building painters: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Painter Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Client name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
- Site address
Example: a filled Painter Invoice
A landlord is repainting a block of flats before new tenants move in. The painter sends an invoice for six rooms, the exterior walls and the paint.
Interior painting (emulsion), per room: 6 x ₦45,000 = ₦270,000
Exterior painting (textured), per square metre: 120 x ₦2,500 = ₦300,000
Paint and materials: 1 x ₦380,000 = ₦380,000
Total: ₦950,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Quoting without measuring the area
- Not stating the paint brand, then the client complains about quality
- Forgetting to include scraping or primer work
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a painter receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How building painters use an invoice
Painting jobs for new buildings and renovations are priced before the work starts. Landlords and estate managers want an invoice that separates labour from paint, because many prefer to buy paint themselves or compare brands.
Writing the items on a painter invoice
List each item or service on its own line, for example Interior painting, Exterior painting, Paint and materials, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for building painters
- Price per room or per square metre, and write the area.
- State the paint type and brand.
- Write who supplies the paint, you or the client.
When the customer pays in parts
Keep the invoice open and give a receipt for each payment, showing the amount paid and the balance. When the last payment arrives, give a final receipt marked “Paid in full”.
Frequently asked questions
How do I price painting on an invoice?
Use one line per room or per square metre, with the area, and a separate line for paint and materials.
Can the client supply the paint?
Yes. Then invoice for labour only and write "paint supplied by client" in the note.
What is the difference between an invoice and a receipt?
An invoice asks for payment and shows what is owed. A receipt confirms that payment has been made. Send the invoice first, then a receipt when you are paid.
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