A fumigation invoice tells the customer what they owe, what it is for, and when and how to pay. Send a fumigation invoice to schools, offices, hotels and estates before or after each service, or for a quarterly contract. The free generator below is set up for fumigation and pest control companies: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Fumigation Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Client name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
- Site address
Example: a filled Fumigation Invoice
A private school signs a yearly pest control contract. The fumigation company sends an invoice for the first quarter: three floors, rodent control and the scheduled visits.
General fumigation, office (per floor): 3 x ₦45,000 = ₦135,000
Rodent control (bait stations): 1 x ₦35,000 = ₦35,000
Quarterly service visit: 4 x ₦40,000 = ₦160,000
Total: ₦330,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Not saying which pests the treatment covers
- Billing a contract client without the visit dates
- Leaving out the follow-up visit
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a fumigation receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How fumigation and pest control companies use an invoice
Homes pay for fumigation on the day, but schools, hotels, factories and estates sign quarterly or yearly contracts. They need an invoice with the visits, the areas treated and the dates, because their accounts team will not pay without one.
Writing the items on a fumigation invoice
List each item or service on its own line, for example General fumigation, office, Rodent control, Quarterly service visit, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for fumigation and pest control companies
- Write the number of floors, rooms or square metres treated.
- For contracts, list each visit and its date.
- State which pests are covered, for example cockroaches, rodents or termites.
When the customer pays in parts
Keep the invoice open and give a receipt for each payment, showing the amount paid and the balance. When the last payment arrives, give a final receipt marked “Paid in full”.
Frequently asked questions
How do I invoice a fumigation contract?
List each scheduled visit with its date and price, or one line for the quarter. Add a due date and your bank details.
Can I bill a school for termite treatment separately?
Yes. Put it on its own line, so it is clear it is extra to the regular service.
Do I need to charge VAT on my invoice?
Only if your business is registered for VAT. The VAT option adds 7.5% for you. If you are unsure, check with your accountant.
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