A creche invoice tells the customer what they owe, what it is for, and when and how to pay. Send a creche invoice to parents at the start of each term or month. The free generator below is set up for creches and daycares: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Creche Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Child name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
- Term / month
Example: a filled Creche Invoice
A parent enrols a toddler for the new term. The creche sends an invoice for the term fee, feeding and diapers.
Creche fee (term): 1 x ₦180,000 = ₦180,000
Feeding (term): 1 x ₦60,000 = ₦60,000
Diapers and wipes: 1 x ₦25,000 = ₦25,000
Total: ₦265,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- One unexplained figure
- No child name
- No due date
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a creche receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How creches and daycares use an invoice
Creches bill parents per term or per month for care, feeding and supplies. An invoice at the start of each term tells parents exactly what they owe and when.
Writing the items on a creche invoice
List each item or service on its own line, for example Creche fee, Feeding, Diapers and wipes, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for creches and daycares
- List care, feeding and supplies separately.
- Write the child’s name and the term.
- State the due date and late fee.
Getting paid faster
Invoices with bank details, a due date and clear item lines get paid sooner, because the customer doesn’t need to ask questions. Send the invoice the same day you agree the job, not days later.
Frequently asked questions
How do I bill parents for a term?
Send an invoice per child listing the fee, feeding and supplies, with a due date.
What if a parent pays in instalments?
Give a receipt for each payment showing the balance.
Do I need to charge VAT on my invoice?
Only if your business is registered for VAT. The VAT option adds 7.5% for you. If you are unsure, check with your accountant.
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