A clearing agent receipt shows what the customer paid for, each amount in Naira, the total and how they paid. Give a clearing receipt when the importer pays your fee or money for charges. The free generator below is already set up for clearing and forwarding agents: fill it in, then download the PDF or send it on WhatsApp.
What to include on a Clearing Agent Receipt
- Your business name, address and phone number
- Receipt number and date
- Client name
- Each item with quantity and price in Naira
- Total paid and how it was paid: cash, transfer or POS
- Bill of lading / container number
Example: a filled Clearing Agent Receipt
An importer pays for clearing a 20ft container, including terminal charges and transport. The agent gives a receipt with the container number.
Agency fee (20ft container): 1 x ₦350,000 = ₦350,000
Terminal and shipping charges (paid for client): 1 x ₦900,000 = ₦900,000
Transport to warehouse: 1 x ₦250,000 = ₦250,000
Total: ₦1,500,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- No container number
- Mixing your fee with charges
- No official receipts kept
- Not writing how the customer paid (cash, transfer or POS)
Need a different document?
- Asking for payment before the job or delivery? Use a clearing agent invoice.
- Customer paying only part of the total today? Use the free part payment receipt.
How clearing and forwarding agents use a receipt
Clearing agents receive money from importers to clear goods at the ports and pay charges on their behalf. Importers need receipts for every payment to reconcile with the final bill.
Writing the items on a clearing agent receipt
Use one line for each thing the customer paid for, named the way your customers know it, for example Agency fee, Terminal and shipping charges, Transport to warehouse. Enter the quantity and the price for one unit, and the generator works out each line and the total. Then choose how the customer paid, cash, transfer or POS, because that is the first thing anyone checks when a payment is questioned.
Tips for clearing and forwarding agents
- Write the container or bill of lading number.
- Separate your fee from charges paid for the client.
- Keep copies of official receipts for charges.
When a customer queries a payment
Ask for the receipt number. Because every receipt shows the date, the items, the amount and how they paid, you can settle most disputes in a minute, without searching through old chats.
Frequently asked questions
How do I receipt money from an importer?
List your fee and each charge paid for them, with the container number.
Should I attach official receipts?
Keep copies and share them with the importer if asked.
Can I add my business logo to the receipt?
Yes. Upload your logo in the first step and it appears at the top of every receipt you make.
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