A cake invoice tells the customer what they owe, what it is for, and when and how to pay. Send a cake invoice when a customer orders a cake for an event, before you start baking. The free generator below is set up for cake makers: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on a Cake Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Customer name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
- Event date
Example: a filled Cake Invoice
A couple orders a 3-tier wedding cake and 10 boxes of cupcakes. The baker sends an invoice with delivery and a 50% deposit.
Wedding cake (3 tiers): 1 x ₦350,000 = ₦350,000
Cupcakes (box of 12): 10 x ₦18,000 = ₦180,000
Delivery and setup: 1 x ₦25,000 = ₦25,000
Total: ₦555,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Not stating the flavour and design
- No delivery time
- Baking without a deposit
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give a cake receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How cake makers use an invoice
Cake orders for weddings and birthdays are placed weeks ahead. An invoice confirms the size, flavour, design and delivery time, and asks for the deposit before you buy ingredients.
Writing the items on a cake invoice
List each item or service on its own line, for example Wedding cake, Cupcakes, Delivery and setup, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for cake makers
- Write tiers, flavour and design.
- State the delivery date and time.
- Ask for a deposit before baking.
When the customer pays in parts
Keep the invoice open and give a receipt for each payment, showing the amount paid and the balance. When the last payment arrives, give a final receipt marked “Paid in full”.
Frequently asked questions
How do I invoice a wedding cake?
Describe the tiers, flavour and design, add delivery, and ask for a deposit to start.
Can I invoice a company for cupcakes?
Yes. List the boxes, the delivery date and payment terms.
Do I need to charge VAT on my invoice?
Only if your business is registered for VAT. The VAT option adds 7.5% for you. If you are unsure, check with your accountant.
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