An architect invoice tells the customer what they owe, what it is for, and when and how to pay. Send an architect invoice before each stage of design or supervision. The free generator below is set up for architects: add your items, due date and bank details, then download the PDF or send it on WhatsApp.
What to include on an Architect Invoice
- Your business name, address and phone number
- Invoice number, invoice date and payment due date
- Client name
- Each item with quantity, price and line total
- Total amount due
- Your bank name, account number and account name
- Project address
Example: a filled Architect Invoice
A developer needs working drawings, six supervision visits and 3D renders. The architect sends an invoice for the stage.
Working drawings: 1 x ₦1,200,000 = ₦1,200,000
Site supervision (per visit): 6 x ₦50,000 = ₦300,000
3D renders: 4 x ₦40,000 = ₦160,000
Total: ₦1,660,000. These amounts are examples; use your own prices.
Common mistakes to avoid
- Releasing drawings before payment
- Not stating supervision visits
- No due date
- Sending the invoice without a due date
Need a different document?
- Customer has already paid? Give an architect receipt.
- Customer wants a price before deciding? Send a proforma invoice first.
How architects use an invoice
Architects invoice at each stage of a project, before releasing drawings or starting supervision. The invoice states the stage, the deliverables and the payment due.
Writing the items on an architect invoice
List each item or service on its own line, for example Working drawings, Site supervision, 3D renders, with the quantity and the price for one unit. The generator adds up each line and the total due. Below the items, add the date you expect payment and your bank details, so the customer can pay the moment they open the invoice.
Tips for architects
- List deliverables for each stage.
- Price supervision per visit.
- State that drawings are released after payment.
Getting paid faster
Invoices with bank details, a due date and clear item lines get paid sooner, because the customer doesn’t need to ask questions. Send the invoice the same day you agree the job, not days later.
Frequently asked questions
How do I invoice site supervision?
Price per visit and write the number of visits.
Can I invoice 3D renders separately?
Yes, as their own line.
Can I add my bank details to the invoice?
Yes. Fill in your bank name, account number and account name, and they print at the bottom of the invoice.
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